Apply for a Natural Gas Vehicle Incentive

 February 09, 2017:   To clear up some confusion regarding the additional funding added to the NGVIP, we want to note that the 30 vehicle cap mentioned in the application manual at the start of the project on August 07, 2015, is still in place. Therefore, the total number of vehicle incentives any entity may receive under the project since that start date is still 30. Any applications received that exceed this cap will be rejected.

As always, please contact us if you need clarification.

 January 23, 2017:   At the end of December, the Energy Commission added an additional $11,616,000 in funding on top of the original $10,187,000. This brings the total amount of funding available for incentives since the inception of the project to $21,803,000. Refer to the funding status summary to see how much of this total is available for new reservations.

At this time, all applicants that were on the waitlist at the end of December 2016 have been contacted regarding their applications. Contact us if you submitted an ARF-1 during 2016 and have not received a response to your application.

We will continue to accept ARF-1 applications for reservations until all available incentive funding has been paid out.

See the News and Announcements page for older announcements.

Application Documents

The application manual provides complete details of how to apply for a Natural Gas Vehicle Incentive and is the definitive source for information about the project. Please download and review the manual and supporting documentation prior to applying:

DocumentLink
Application Manual: Describes the NGVIP in detail, including all requirements and procedures. ngvip-application-manual-2015-08-03-rev2.pdf
Natural Gas Vehicle Incentive Reservation Form (ARF-1): Used by the Applicant to request a reservation. ARF-1-rev1.pdf
Natural Gas Vehicle Incentive Reservation Form (ARF-1-blank): A blank version of the ARF-1 form suitable for printing and filling out by hand. Used by the Applicant to request a reservation. An applicant will submit either the ARF-1 or the ARF-1-blank. ARF-1-rev1-blank.pdf
Natural Gas Vehicle Incentive Confirmation Form (ARF-2): Sent by the Administrator to the Applicant to confirm a reservation of up to 30 incentives ARF-2.pdf
Natural Gas Vehicle Incentive Payment Claim Form (ARF-3): To be completed by the Applicant when claiming a reserved incentive following completion of vehicle purchase and registration. The Administrator will send partially pre-filled versions of the ARF-3 Form to the Applicant when the ARF-2 form is sent. These should be used to make your payment claim rather than filling out a blank ARF-3 Form. ARF-3-rev1-blank.pdf

How to Apply

Obtaining an incentive for the purchase of a qualifying vehicle is a three phase process involving:

  • Incentive Reservation (IR)
  • Incentive Reservation Confirmation (IRC) and Vehicle Purchase
  • Incentive Payment (IP)

Incentive Reservation

Step IR-1

  • Applicant must complete a Natural Gas Vehicle Incentive Reservation Form (ARF-1).
  • Use one Natural Gas Vehicle Incentive Reservation Form (ARF-1) to request incentives for one or more natural gas vehicles, up to the maximum number of incentives allowed for each Applicant.
  • Request only the number of incentive reservations for eligible vehicles that can be purchased and fully documented to the NGVIP Administrator within 210 days.
  • Applicant must approve submittal of the reservation request and declare its accuracy, understand and terms and conditions of the NGVIP as outlined in the application manual, and agree to comply with all requirements.
  • Identify the contact for reservations and payments. This individual is the point of contact for the NGVIP Administrator.

Step IR-2

Applicant must mail the signed original copy of the Natural Gas Vehicle Incentive Reservation Form (ARF-1) to:

NGVIP Administrator
Institute of Transportation Studies
4000 Anteater Instructional and Research Building (AIRB)
University of California, Irvine
Irvine, CA 92697-3600

Incentive Reservation Confirmation and Vehicle Purchase Process

Incentive Reservation Confirmation will be performed by the NGVIP Administrator. After receipt of a confirmed reservation, the Applicant has 210 days to purchase the qualifying natural gas vehicle and submit all required documentation. The steps of this phase are as follows:

Step IRC-1

  • NGVIP Administrator staff will review the Natural Gas Vehicle Incentive Reservation and supporting documents for completeness and eligibility.
  • If the submitted forms are complete and meet eligibility requirements and incentive funds remain available, the Reservation request will be processed for approval. The NGVIP Administrator will process all requests on a first-come, first-served basis during regular administrative hours. The NGVIP Administrator will observe the administrative holidays of the University of California, Irvine.
  • If the NGVIP Administrator determines that the Program does not have sufficient funds to satisfy the Applicant’s entire reservation request, the Applicant will be notified in writing. If the Applicant agrees to a lesser number of incentives, the Applicant must submit a modified reservation request within the specified time window, as directed, to the NGVIP Administrator for approval. If the original request was complete, the Applicant submitting a modified request will retain the date received priority status of the original request.

Step IRC-2

After approval, NGVIP Administrator staff will mail to the Applicant a Natural Gas Vehicle Incentive Reservation Confirmation Form (ARF-2 (blank)) for each incentive reserved. For example, if an Applicant applies and is approved for 5 incentives, 5 confirmation forms will be sent, each showing that an incentive has been reserved in the Applicant’s name, an incentive reservation number, and the reservation expiration date. The reservation will expire 210 days from the date of approval by the NGVIP Administrator.

After approval, NGVIP Administrator staff will send to the Applicant:

For example, if an Applicant applies and is approved for five incentives, the applicant will receive one ARF-2 form and five ARF-3 forms to be sent in to the administrator along with supporting documenation when making a payment claim.

All incentives under a single reservation will expire 210 days from the date of approval by the NGVIP Administrator.

Step IRC-3

  • Applicant shall use incentives only for vehicles sold after approval of the Reservation request by the NGVIP Administrator and receipt of the Natural Gas Vehicle Incentive Reservation Confirmation Form (ARF-2 (blank)) and before the reservation expires.
  • Applicant is precluded from requesting additional reservations until the NGVIP Administrator has authorized payment for all existing incentives.

Step IRC-4

  • The NGVIP will be closed when all the available funds have been exhausted.
  • If a Natural Gas Vehicle Incentive Reservation Form is received after funds are exhausted, the request will be rejected.

Incentive Payment Process

Payments for incentives are processed after delivery of the eligible vehicle to the Applicant, whether the vehicle is delivered at the point of sale or at a later date. In both cases, payments will be processed according to the following steps:

Step IP-1

  • Applicant must complete the Natural Gas Vehicle Incentive Payment Claim Form (ARF-3 (blank)) for each vehicle incentive claimed. Where possible, Applicant should use the ARF-3 form(s) sent to them during Step IRC-2.
  • The Applicant must attach the following documents to the Natural Gas Vehicle Incentive Payment Claim Form (ARF-3 (blank)) for each vehicle incentive claimed:

    • A legible copy of the Natural Gas Vehicle Incentive Reservation Confirmation Form (ARF-2 (blank)) that the Applicant wishes to redeem (this is the form that was sent to the Applicant when the reservation was approved);
    • A legible copy of the sale documents, signed by both the seller and purchaser, clearly displaying the vehicle identification number, the purchaser name and purchase date, MSRP or equivalent, all applicable state and federal taxes and fees, all other costs and deductions, the origin and amount of all government incentives applied to the final price (this will not include the NGVIP incentive, which is applied for after purchase and delivery); and
    • A copy of the California Department of Motor Vehicle registration form that shows the vehicle identification number and that the vehicle is registered in California. Application for Title or Registration (REG 343) will not be accepted. The motive power shown on the registration form must be natural gas.

Step IP-2

Step IP-3

  • NGVIP Administrator staff will review the Natural Gas Vehicle Incentive Payment Claim Forms and supporting documents.
  • If the package is complete, the administrator will approve the request and initiate the payment process with UC Irvine accounting by emailing the applicant a unique link to UC Irvine's accounting website, where the applicant will enter details to receive incentive payment (a process known as "on-boarding").

Step IP-4

The Applicant must follow visit the link emailed by the administrator and fill out the on-line form. This on-line form is used in-lieu of a W-9 or STD-204 to obtain the necessary information to issue a check to the applicant.

Step IP-5

Once the Applicant completes the "on-boarding" process, UCI accounting will review and issue a check to the Applicant

Funding Status Summary

The NGVIP Administrator is now accepting reservation applications. See the application manual for details.

Incentive Reservation Processing
Available for New Reservations$0
Waitlist (est)$2,294,000
Confirmed Incentive Status
Total Funding$21,803,000
Reserved$14,624,000
Issued$7,179,000
Available for New Reservations$0

Additional details and definitions available on the funding status page

Other Links

 


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